OPEN FOR BIDS ATOC PROCUREMENT • RFB

Quality Inn Pittsburgh

Move-In Deep Cleaning, Property Restoration & Minor Repairs

Quality Inn Hotel
8 Landings Dr, Pittsburgh, PA 15238

DOWNLOAD ENGLISH RFB DESCARGAR RFB EN ESPAÑOL

Exterior of Quality Inn & Suites Pittsburgh Harmarville at 8 Landings Drive.

Property-Wide Hospitality Restoration Deep cleaning • Odor-source investigation • Inspection • Minor corrective repairs

Project TypeHospitality Restoration / Facilities Services

FacilityApproximately 60 guestrooms on 3 floors*

Site VisitWed., Oct. 28, 2026 • 1:00 PM

Bid DueSun., Nov. 1, 2026 • 5:00 PM ET

DOWNLOAD RFBDetailed English scope PDF REGISTER AS A VENDORATOC vendor prequalification CONFIRM SITE VISITEmail attendance confirmation SUBMIT BIDEmail proposal to ATOC Procurement

Ask a Question View Addenda Download Bid Documents Procurement Terms & Conditions Vendor Form

Project Overview

A restoration-level property reset intended for experienced commercial cleaning, hospitality restoration, maintenance and specialty service contractors.

REQUEST FOR BID — PROJECT OBJECTIVE

ATOC INC is soliciting proposals from qualified contractors, subcontractors, specialty cleaning companies, maintenance companies and appropriate trade professionals for a comprehensive property-wide hospitality restoration cleaning and minor repair project at the Quality Inn, 8 Landings Dr, Pittsburgh, PA 15238.

The property is an older hotel that has experienced deferred maintenance and requires an unusually extensive level of cleaning, restoration, inspection, odor investigation and minor corrective repair before being returned to the desired operational standard. This solicitation is not routine hotel housekeeping.

The work will require commercial-grade equipment, experienced technicians, appropriate cleaning chemistry, mechanical agitation, extraction equipment, odor-source investigation, inspection procedures, quality-control documentation and minor corrective maintenance. Based on available floor plans, the facility contains approximately 60 guestrooms on three floors, subject to final field verification.

AREAS INCLUDED

Guest & Public Areas

All guestrooms and guest bathrooms
Guest corridors and stairwells
Lobby, main entrance and reception/front desk
Manager's office and administrative areas
Breakfast dining area and small prep/catering kitchen
Public restroom near lobby

Support & Building Areas

Guest laundry and vending area
Hotel laundry
Elevator lobby and common circulation areas
Interior and exterior windows and entrance glass
Mechanical room — housekeeping/visual inspection only
Electrical room — dry cleaning/visual inspection only

Detailed Project Scope

Open each work category below for the detailed expectations. Bidders should price the complete scope and clearly identify exclusions, alternates and subcontracted portions.

1. Guestroom Deep Cleaning

Complete ceiling-to-floor cleaning of horizontal and vertical surfaces.
High dusting and removal of accumulated dust, soil, cobwebs and residue.
Controlled light-mist cleaning of compatible ceilings and high surfaces using extension tools and microfiber/flat-mop systems.
Wash walls, doors, trim, frames, baseboards and other compatible finishes.
Clean and disinfect high-touch surfaces.
Clean windows, frames, tracks and sills; clean interior/exterior surfaces where accessible and appropriate.
Clean and inspect furniture, drawers, cabinets, shelving, nightstands, desks, headboards, luggage racks, tables and chairs.
Clean and inspect lighting, switches, outlet covers, lamps, fixtures and accessible electrical components.
Clean refrigerators, microwaves and guestroom appliances where installed.
Clean underneath and behind movable furniture where reasonably possible.

2. Restorative Carpet Cleaning

Commercial HEPA vacuuming, including edges and corners.
Stain identification, pretreatment and spot treatment.
Commercial carpet shampoo or appropriate preconditioner.
Mechanical agitation with suitable commercial equipment.
Hot-water extraction and additional rinse/extraction passes where required.
Odor-source treatment where appropriate.
Carpet grooming, air movers and dehumidification where required.
Complete drying before room release.

HEPA Vacuum → Pretreat / Shampoo → Mechanical Agitation → Hot-Water Extraction → Groom → Accelerated Drying

Excessive saturation of carpet, padding, walls, baseboards or substrate is not acceptable.

3. Mattress Restoration Cleaning

Remove bedding/protectors and inspect all mattress surfaces, seams, piping, corners, labels, underside, foundation, frame and surrounding bed components.
HEPA vacuum both sides and all edges.
Appropriate stain treatment and controlled shampooing with compatible products.
Mechanical hand or low-moisture agitation and commercial upholstery extraction.
Multiple moisture-recovery passes and seam/perimeter cleaning.
Reposition mattresses to permit cleaning of both sides.
Use supported near-vertical positioning where appropriate to improve airflow.
Use commercial air movement and dehumidification as required.
Do not return mattresses to service until adequately dry.
Immediately report suspected bed bugs, biological contamination, severe staining, mold/mildew, damaged construction or persistent objectionable odor.

Inspect → HEPA Vacuum → Stain Treatment → Controlled Shampoo/Agitation → Upholstery Extraction → Near-Vertical Supported Drying → Release Only When Dry

4. Upholstery Restoration

Evaluate and clean chairs, lounge furniture, sofas, sleeper sofas, benches, cushions, fabric headboards and other fabric furnishings where compatible.
Inspect and spot-test materials before aggressive wet cleaning.
Use HEPA vacuuming, pretreatment, shampoo, agitation, extraction and accelerated drying where appropriate.
Classify items as Cleanable | Repairable | Replacement Recommended.

5. Curtains & Drapery Cleaning

HEPA vacuuming, stain assessment and material testing.
Controlled shampooing, low-moisture cleaning, extraction or off-site cleaning where appropriate.
Drying and cleaning of curtain hardware/tracks.
Treatment method must suit fabric material and backing.
Document damaged, severely stained, deteriorated or non-restorable materials.

6. Bathroom Restorative Cleaning

Restorative deep cleaning of ceilings, walls, mirrors, vanity, sink, faucet, toilet, tub/shower, plumbing fixtures, tile, grout, floors, exhaust grille, lighting, doors, frames, trim and baseboards.
Use professional compatible chemistry, including Ecolab QC 93 Acid Bathroom Cleaner or approved equivalent where appropriate.
Use commercial powered scrubbing systems, oscillating scrubbers, detail brushes or similar restoration equipment where needed for scale, soil and buildup.

7. Toilet Removal, Inspection & Reset

Where authorized: shut off water, drain fixture, disconnect supply and remove toilet.
Clean fixture and inspect flange, surrounding floor, closet bolts, supply line, shutoff valve, tank, fill/flush components, seat and hardware.
Clear accessible drain as appropriate.
Replace wax ring and closet bolts as required; reset fixture and reconnect water.
Leak-test and operationally test after reset.
Report damaged flanges, subfloor deterioration, significant plumbing failures or major defects separately.

8. Lavatory & Drain Service

Remove and clean lavatory P-traps where authorized.
Inspect drain assemblies, faucets, aerators, supply lines and shutoff valves.
Perform drain cleaning, mechanical clearing and controlled hydro-jetting where appropriate.
Leak-test after reassembly.

9. Tub & Shower Drain Cleaning

Remove accumulated debris and clean accessible drain components.
Mechanical drain cleaning and controlled jetting where appropriate.
Inspect drainage performance, tub/shower fixtures, caulking and grout.
Inspect for leaks.
High-pressure methods must be appropriate for the fixture, plumbing system and material being treated.

10. PTAC HVAC Cleaning & Inspection

Evaluate every guestroom PTAC unit.
Filter removal/replacement, cover and grille cleaning, HEPA vacuuming and controlled compressed-air cleaning.
Accessible coil, blower area and drain-pan cleaning.
Condensate-drain, corrosion and odor inspection.
Functional testing.
Classify each unit: PASS | REPAIR | REPLACE.
Investigate whether PTAC equipment is contributing to or distributing property odors.

11. Property-Wide Odor Investigation

ATOC's objective is source identification and source removal — not odor masking.
Investigate carpet, padding, upholstery, mattresses, draperies, PTAC equipment, condensate systems, floor drains, dry traps, failed toilet wax rings, sewer gas, sink/tub drains, laundry, kitchen, moisture intrusion, wall/ceiling materials, insulation, pest contamination, smoke and biological contamination.
Deodorize only after source-removal cleaning and drying.
Document conditions requiring replacement, specialty remediation, construction or licensed trade work separately.

12. Hallways & Corridors

Restore ceilings, walls, doors, frames, trim, baseboards, lighting, HVAC grilles, signage, glass, floors and carpeting.
Corridor carpet receives restorative shampoo, agitation, extraction and drying comparable to guestrooms.

13. Stairwells

Clean stairs, risers, landings, walls, ceilings, handrails, railings, doors, frames, glass, lighting, corners and floor surfaces.
Document visible maintenance or life-safety deficiencies.

14. Lobby & Main Entrance

Deep clean entrance doors, exterior/interior glass, windows, lobby flooring, walls, ceilings, furniture, tables, counters, décor, baseboards, signage and entrance areas.
Clean applicable entrance glass and windows inside and outside.

15. Reception / Front Desk

Clean and disinfect reception counters, transaction surfaces, cabinets, drawers, shelving, work areas, phones, chairs, equipment exteriors, floors, walls, ceilings and lighting.
Do not disturb sensitive hotel records or computer systems without authorization.

16. Manager's Office / Administrative Areas

Deep clean floors, walls, ceilings, windows, furniture, shelving, desks, doors, blinds, baseboards and lighting.

17. Breakfast Dining Area

Clean tables, chairs, counters, windows, glass, lighting, walls, ceilings, doors, floors, baseboards, cabinets and storage surfaces.

18. Breakfast Prep / Catering Kitchen

Clean countertops, cabinetry, shelving, walls, compatible washable ceiling surfaces, sinks, faucets, appliances, refrigerator, microwave, food-preparation areas, floors, corners and wall/floor junctions.
Food-contact surfaces require appropriate final sanitization.

19. Public Lobby Restroom

Restore to the same general standard established for guest bathrooms.

20. Guest Laundry & Vending

Clean walls, ceilings, doors, machine exteriors, vending machine exteriors, flooring, baseboards, counters, drain areas and lint accumulation.
Report visible leaks, damaged hoses, electrical concerns, drain issues or ventilation deficiencies.

21. Hotel Laundry

Deep clean washer/dryer exteriors, work tables, shelving, floors, walls, ceilings, lint areas and drain areas.
Report dryer exhaust deficiencies.

22. Mechanical Room

Controlled housekeeping cleaning only unless additional trade work is authorized.
Debris removal, HEPA vacuuming, floor cleaning, accessible pipe exterior cleaning and general housekeeping around equipment.
Report leaks, corrosion, moisture, damaged insulation, unusual staining, standing water and obvious mechanical deficiencies.

23. Electrical Room

Use appropriate dry-cleaning and HEPA-vacuum methods.
No wet spraying or pressure washing of energized electrical equipment.
Only qualified personnel may open electrical panels.

24. Windows

Guestroom, corridor, lobby, entrance and common-space windows where applicable.
Clean inside, outside, frames, tracks, sills and accessible screens.
Identify locations requiring specialized access equipment.

25. Minor Repairs Included

Tighten loose hardware and furniture; replace missing screws.
Minor door and hardware adjustments.
Basic wall patching, caulking, minor grout correction and wood putty.
Furniture touch-up, finish markers, touch-up painting and minor trim repair.
Minor fixture adjustments and readily correctable deficiencies.
Major plumbing, electrical, HVAC, structural, life-safety, code or construction conditions must be separately reported unless authorized by change order.

26. Required Deliverables & Quality Control

Room-by-room cleaning and inspection checklist.
Photographic documentation of deficiencies.
Quality-control review and completion status.
Consolidated deficiency log for later maintenance/construction scope.
Daily progress reporting and final walkthrough.

Bid Documents

Use the current posted documents when preparing the proposal. Bidders are responsible for checking this page for revised documents and addenda.

ENGLISH

Detailed RFB Scope PDF

Official English scope summary and restoration cleaning requirements.

OPEN / DOWNLOAD PDF

VISUAL

RFB Infographic

One-page graphic summary of project scope, deliverables and contractor expectations.

VIEW INFOGRAPHIC

📄

ESPAÑOL

Solicitud de Oferta — PDF

Versión en español del alcance de limpieza profunda y reparaciones menores.

ABRIR / DESCARGAR PDF

Additional site documents: No additional public floor plans, drawings or site files are posted at this time. If ATOC releases additional documents, they should be posted in this section and identified by issue date.

Site Visit

Prospective bidders should inspect existing conditions sufficiently to understand the property, scope, logistics and anticipated labor/equipment requirements.

Wednesday, October 28, 2026 — 1:00 PM

Quality Inn Hotel
8 Landings Dr
Pittsburgh, PA 15238

CONFIRM ATTENDANCE

What Bidders Should Review

Existing conditions and hotel configuration
Guestrooms, bathrooms and common areas
Odor conditions and likely source areas
Staging and equipment access
Water/electrical availability
Material conditions and specialty access needs
Anticipated staffing, production and sequencing

Bid Submission Requirements

Submit a complete proposal electronically in PDF format whenever possible. Late proposals may be rejected at ATOC's discretion.

Bid Deadline: Sunday, November 1, 2026 — 5:00 PM Eastern Time

Email proposals to Monty D'Souza — monty@atoc.pro. Use the subject line: BID — Quality Inn Pittsburgh — Move-In Deep Cleaning & Minor Repairs — [Company Name].

Proposed Pricing

Total proposed contract amount
Labor, equipment, materials and chemicals
Supervision and mobilization
Travel/lodging where applicable
Specialty equipment and subcontracted portions
Taxes, exclusions and optional services
Be prepared to provide breakdowns by room, floor, work category, labor hour, unit, allowance or lump sum

Proposed Schedule

Anticipated mobilization date
Estimated project duration
Number of employees and shifts
Hours of operation
Daily room-production capacity
Supervision structure
Proposed sequencing

Equipment Plan

Commercial/truck-mounted or portable extractors
Carpet agitation / CRB equipment
Upholstery tools and HEPA vacuums
Air movers and dehumidifiers
Commercial scrubbers
Drain-cleaning or hydro-jet equipment
Compressed-air equipment, lifts, extension or window systems as applicable

Chemical Plan

Identify principal cleaning chemistry.
ATOC utilizes and/or prefers professional Ecolab systems where applicable.
Maintain SDS documentation, product labels, dilution controls, PPE and safe handling procedures.
Clearly identify substitutions.

Experience & References

Hospitality / hotel projects
Restoration and deferred-maintenance cleaning
Commercial carpet and upholstery restoration
Mattress cleaning and odor remediation
Bathroom restoration and PTAC cleaning
Provide approximately three relevant commercial references when requested

SUBMIT BID BY EMAIL

Qualification, Insurance & Safety

The selected contractor must satisfy ATOC's vendor qualification and project compliance requirements before mobilization.

Insurance Requirements

Commercial General Liability
Workers' Compensation
Employer's Liability
Commercial Automobile
Umbrella / Excess Liability
Other project-specific coverage where applicable

Final limits and additional-insured requirements will be provided during subcontractor qualification or award.

Qualification Documentation

W-9
Certificate of Insurance
Business and trade licenses where applicable
Vendor registration information
ACH/direct-deposit documentation
Safety / OSHA / SDS documentation
References and subcontractor disclosures
Executed Master Services Agreement / subcontract agreement
Background-screening information where property requirements apply

Safety Expectations

OSHA and SDS compliance
Required PPE and chemical labels
Manufacturer instructions
Lockout/tagout where applicable
Ladder/lift and electrical safety
Wet-floor controls
Guest/occupant protection
Housekeeping and work-area containment

Subcontracting

Disclose any portion of work proposed for subcontracting.
ATOC may require approval of lower-tier subcontractors before work begins.
Lower-tier subcontractors may be required to provide qualification documentation comparable to the prime bidder.

Questions, Clarifications & Addenda

Material changes or clarifications may be issued in writing. Bidders should not rely on undocumented verbal modifications.

Questions

Direct procurement questions to Monty D'Souza at monty@atoc.pro. Questions that materially affect the solicitation may be answered through written clarification or addendum.

Current Addenda

No public addenda have been issued at this time.

When issued, addenda should be listed here by addendum number, title, issue date and downloadable file.

Bid Evaluation & Procurement Terms

Award will not necessarily be based solely on lowest price.

Evaluation Considerations

Overall price and completeness of proposal
Relevant experience and staffing capability
Schedule and technical approach
Equipment and quality-control process
References and safety history
Financial/operational capability and responsiveness
Ability to meet schedule and documentation requirements
Exclusions, qualifications and ability to perform multiple scopes

ATOC Reservation of Rights

Accept or reject any or all bids
Request clarification or additional documentation
Conduct bidder interviews
Negotiate pricing and scope
Request best-and-final offers
Award portions separately or entire project to one contractor
Make no award, modify or cancel solicitation
Issue addenda and verify references, insurance and credentials

Issuance of this RFB does not create a contractual obligation on the part of ATOC INC. A binding obligation exists only after execution of an authorized written contract, subcontract, purchase order or other approved agreement.

Anticipated Procurement Process

This timeline can become the standard visual workflow used on future ATOC bid pages.

Opportunity PublishedRFB posted on ATOC Procurement

Contractor ReviewReview scope and qualification requirements

Intent to ParticipateContractor contacts ATOC Procurement

Site VisitOct. 28, 2026 • 1:00 PM

Questions / ClarificationsSubmit questions to monty@atoc.pro

AddendaWritten clarifications issued as required

Bid SubmissionComplete proposal submitted electronically

Bid ClosingNov. 1, 2026 • 5:00 PM ET

Evaluation & ClarificationTechnical and commercial review

Selection / NegotiationClarifications / BAFO if needed

Vendor QualificationCompliance and onboarding documents

Contract / Purchase OrderWritten authorization to proceed

MobilizationProject launch and sequencing

Quality Inn Pittsburgh